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Display Case Policy

There are display cases/exhibit areas in the Harris-Elmore Library Local History Exhibit that are used by the Harris-Elmore Public Library and the Elmore Historical Society to promote the local history of the area.  When they are not being used by those entities, the Library invites local government entities, non-profit organizations, civic groups, and individuals from the area to use the display cases/exhibit space for the display of materials related to items or activities of local historical interest.  

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The Board of Trustees authorizes the Director to establish, monitor, and revise guidelines to manage the use of these spaces by non-library groups and individuals.  

 

EXHIBIT GUIDELINES

  • All materials displayed must be pre-approved by the Library Director via the display case/exhibit area application form.

 

  • The presence of a particular display in the library does not indicate that the library either advocates or endorses the viewpoints of exhibits or exhibitors.

 

  • Library use of display areas takes precedence over any other use.  The library reserves the right, without notice, to cancel the use of the display areas by outside exhibitors if the administration determines that the display space is needed for library purposes.

 

  • Arrangement to use the display cases/exhibit spaces may be made up to 3 months in advance via the application form.

 

  • Displays may not last longer than 30 days unless permitted by the Director.

 

  • Set-up and removal of displays will be completed by the exhibitor under the supervision of library staff.  Both installation and removal must be done during regular library hours.  No additional hooks, nails, or other fasteners will be attached to the walls without consent of the library.
     

  • The library will not provide storage for the property of exhibitors beyond the period specified for the display. Exhibits left 7 days beyond this period will be considered abandoned property and will be disposed of accordingly.
     

  • Items on display cannot be sold, nor can prices be listed.  Exhibitors may leave business cards and/or brochures containing contact information for library customers to contact the owner directly.

 

  • All publicity materials relating to an exhibit will be created by the library staff.  Such materials will be written in consultation with the exhibitor and based on the information provided.
     

  • Artwork and collections must be ready for exhibition with items having proper attachments for hanging or be ready for display in cases.
     

  • The Library will take every reasonable precaution to protect items exhibited, but exhibitors must recognize that the Library is a public building used by a large number of people.  Library staff cannot be held responsible for the preservation or protection of items on exhibit.  Prior to displaying, exhibitors will be asked to sign a waiver releasing the Library from any responsibility for loss or damage to any item(s) in display.

 

  • Reservations can be made in person at the Circulation Desk or calling (419) 862-2482.  You must fill out the application form and the waiver.

 

EXHIBIT SPACE

All display cases and the mannequin in the Local History Exhibit are available for displaying exhibits of local historical interest.  There is also limited space in the Exhibit room for free standing items to be displayed.

 

OBJECTIONS TO EXHIBITED ITEMS

Objections to items included within library exhibits must be made in writing and directed to the attention of the Library Director.  The Library Director will then submit the matter to the Library Board of Trustees, which meets once per month.  The Board will then review the objection and determine whether any action is to be taken.  The Director will give notice of the Boards’ decision to the individual who made the objection.

 

EXCEPTIONS AND AMENDMENTS

The Library Board of Trustees reserves the right to make exceptions to this policy.  In addition, the Library Board reserves the right to amend this policy from time to time, as it deems appropriate and in response to changing conditions.

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Adopted by Board of Trustees

May 14, 2012   Amended February 10, 2020

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